<i>SALTY COSMOS</i> <i>GmbH</i>
<i>SALTY COSMOS</i> <i>GmbH</i>
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SALTY COSMOS GmbH

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Data Protection Statement

10.02.2024

Datenschutzerklärung der Salty Cosmos GmbH

1. What is this privacy policy about?
Salty Cosmos GmbH (hereinafter also “we”, “us”) respects your privacy. We collect and process your personal data responsibly. For this purpose, we take appropriate security measures to protect the confidentiality, integrity and availability of your personal data, to protect it against unauthorized or unlawful processing and to counteract the risks of loss, unintentional change, unwanted disclosure or unauthorized access. However, the security risks cannot generally be completely ruled out and a certain residual risk is unavoidable.

In this privacy policy we describe what happens to your data when you use our website, obtain our services or communicate with us.

Our website can generally be visited without registration. The processing of our users’ personal data only takes place with their consent.

This data protection declaration is designed to meet the requirements of the EU General Data Protection Regulation (“GDPR”), the Swiss Data Protection Act (“DSG”) and the revised Swiss Data Protection Act (“revDSG”).
2. General
2.1 General disclaimer
The contents of the website only serve to provide information and have been created with the greatest possible care. We strive to keep our information up to date, accurate and complete. Nevertheless, the occurrence of errors cannot be completely ruled out, which means that we cannot guarantee that the content provided on the website is correct, complete or up-to-date. Use or access to this website is at your own risk. Liability claims for damages, whether material or immaterial, that allegedly arise from visiting this website are excluded. We also assume no responsibility or liability for the content and availability of third-party websites that can be accessed via external links on this website.

The operators are solely responsible for the content of the linked pages.

2.2 Changes
Salty Cosmos may change or delete text at its own discretion and without notice and is under no obligation to update any content on this website. The current version published on our website applies.

2.3 Scope of processing of personal data
In principle, we only process personal data of our users to the extent that this is necessary to provide a functional website and our content and services.
3. Name and address of the person responsible
The person responsible within the meaning of the General Data Protection Regulation is:
Salty Cosmos GmbH
Berchtoldstrasse 60
3012 Bern
Switzerland
Email: ObscureMyEmail
Website: www.saltycosmos.ch
4. Storage period and data deletion
We generally only store personal data of our users to the extent that this is necessary to provide a functional website and our content and services. This means, for example, for the duration of the entire business relationship (from initiation, processing to termination of a contract) and beyond in accordance with the legal retention and documentation obligations.

It is possible that personal data will be retained for the period in which claims can be asserted against our company and to the extent that we are otherwise legally obliged to do so or legitimate business interests require this (e.g. for evidentiary and documentation purposes). As soon as your personal data is no longer required for the purposes mentioned above, it will generally be deleted or anonymized as far as possible.
5. Provision of the website and creation of log files
5.1 Description and scope of data processing
Every time our website is accessed, the provider of this website automatically collects and stores information in so-called server log files, which your browser automatically transmits to us. This is data that arises as part of the use of our electronic offerings (e.g. website), such as IP address, information about the operating system of your device, the region and the time of use. In principle, technical data alone does not allow any conclusions to be drawn about your identity.

5.2 Log files: Purpose of data processing
The data is stored in log files to ensure the functionality of the website. The data also serves us to technically optimize the website and to ensure the security of our information technology systems. The data will not be evaluated for marketing purposes in this context.

5.3 Log files: Duration of storage
If the data is stored in log files, this is the case after seven days at the latest.

Storage beyond this is possible. In this case, the users' IP addresses are deleted or altered so that it is no longer possible to assign the calling client.

5.4 Log files: Possibility of objection and removal
The collection of data to provide the website and the storage of the data in log files is absolutely necessary for the operation of the website. There is therefore no possibility for the user to object.

Every time our website is accessed, the provider of this website automatically collects and stores information in so-called server log files, which your browser automatically transmits to us. This is data that arises as part of the use of our electronic offerings (e.g. website), such as IP address, information about the operating system of your device, the region and the time of use. In principle, technical data alone does not allow any conclusions to be drawn about your identity.
6. Use of cookies
6.1 Description and scope of data processing when using cookies
Our website uses cookies. Some functions on a website require the use of cookies and similar technologies. When a user accesses a website, a cookie can be stored on the user's operating system. This cookie contains a characteristic string that allows the browser to be uniquely identified when the website is accessed again.

6.2 Cookies: Legal basis for data processing
The legal basis for the processing of personal data using technically necessary cookies within the meaning of Section 25 Para. 2 TTDSG is Art. 6 Para. 1 lit. f GDPR.

6.3 Technical cookies: purpose of data processing
The purpose of using technically necessary cookies is to enable users to use websites. Some functions of our website cannot be offered without the use of cookies. For this it is necessary that the browser is recognized even after a page change. The language setting and the storage of the user's shopping cart are stored and transmitted in the cookies we use.

The user data collected through technically necessary cookies is not used to create user profiles.

6.4 Cookies: Duration of storage, possibility of objection and removal
Cookies are stored on the user's computer and transmitted from the user to our site. Therefore, users have full control over the use of cookies. By changing the settings in your internet browser, you can deactivate or restrict the storage of cookies. Cookies that have already been saved can be deleted at any time. This can also be done automatically. If cookies are deactivated for our website, it may no longer be possible to fully use all functions of the website.
7. Newsletter – Mailchimp
You can subscribe to a free newsletter on our website. When you register for the newsletter, the data from the input mask is transmitted to us.
Your consent will be obtained for the processing of data as part of the registration process and reference will be made to this data protection declaration.

The newsletter is sent using the shipping service provider “MailChimp”, a newsletter delivery platform from the US provider Rocket Science Group, LLC, 675 Ponce De Leon Suite 5000, Atlanta, GA 30308, USA. Mailchimp provides us with GDPR-compliant conditions with regard to data processing.

Mailchimp certifies annually according to the EU-U.S. Data Privacy Framework (EU-U.S. DPF), the British extension of the EU-U.S. DPF and the Swiss-US Data Privacy Framework (Swiss-U.S. DPF), as established by the US Department of Commerce to protect EEA, UK and Swiss data in accordance with the EU-US Privacy Principles. This means that MailChimp offers the guarantee that it will comply with European data protection standards. You can view Mailchimp's privacy policy here.

Mailchimp can use the recipients' data in pseudonymous form, i.e. without assigning it to a user, to optimize or improve its own services, e.g. to technically optimize the sending and presentation of newsletters or for statistical purposes. However, the shipping service provider does not use the data of our newsletter recipients to write to them itself or to pass the data on to third parties.

7.1 Newsletter: Description and scope of data processing
You can subscribe to a free newsletter on our website. When you register for the newsletter, the data from the input mask is transmitted to us. We use a registration form from Mailchimp for the newsletter. When you subscribe to our newsletter, Mailchimp records the email address, IP address and timestamp.

In connection with data processing for sending newsletters, the data will not be passed on to third parties. The data is used exclusively for sending the newsletter.

7.2 Newsletter: Legal basis for data processing
The legal basis for the processing of data after registration for the newsletter by the user is Art. 6 Para. 1 lit. a GDPR and Art. 28 Para. 3 Sentence 1 GDPR if the user has given their consent.

7.3 Newsletter: Purpose of data processing
The purpose of collecting the user's email address is to deliver the newsletter.

7.4 Newsletter: Duration of storage
The data will be deleted as soon as it is no longer required to achieve the purpose for which it was collected. The user's email address is therefore stored as long as the subscription to the newsletter is active.

7.5 Newsletter: Possibility of objection and removal
The subscription to the newsletter can be canceled at any time. You can unsubscribe from these emails at any time by clicking on the highlighted “Unsubscribe newsletter” link at the bottom of each email or by sending us your request directly by email to ObscureMyEmail. This also makes it possible to revoke your consent to the storage of personal data collected during the registration process.
8. Data processing during the booking process
8.1 Data processing during the booking process: Description and scope of data processing
On our website we offer users the opportunity to book various programs for themselves or for third parties by providing personal data. The data is entered into an input mask, transmitted to us and saved. If you enroll someone other than yourself in a program and thereby provide us with information about other people, such as family members, we will assume that you are authorized to do so and that this information is accurate. Please ensure that these third parties have been informed of this privacy policy. As part of the booking process, the user's consent to process this data is obtained. A transfer of data to third parties does not take place. As part of the booking process, the user's consent to process this data is obtained. The following data is collected as part of the booking process:

First and last name, email address, telephone number, address, swimming knowledge, assessment of your own skills, existence of cancellation insurance, consent to group conversations by email and to group conversations with Signal

At the time of registration, the following data is also stored:
IP address, browser, date and time of booking

8.2 Data processing during the booking process: Legal basis for data processing
The legal basis for processing the data, if the user has given their consent, is Article 6 Paragraph 1 Letter a GDPR. Since registration also serves to fulfill pre-contractual measures, Art. 6 Para. 1 lit. b GDPR is an additional legal basis for the processing of the data.

8.3 Data processing during the booking process: Purpose of data processing
We collect personal data primarily to process our contracts with our customers and business partners (processing and project partners) and to fulfill our obligations. The processing of the data has the following purposes:

• Administration and execution of customer communication by post and via electronic communication channels (e-mail)
• Answering inquiries or registrations for booked programs
• Business communications by mail and telephone, email, voice messages, text messages (SMS), picture messages (MMS), video messages or instant messaging
• Ensuring the operation of our website

8.4 Data processing during the booking process: Duration of storage and deletion
The data will be deleted as soon as it is no longer required to achieve the purpose for which it was collected.
Even after the contract has been concluded, it may be necessary to store the contractual partner's personal data in order to comply with contractual or legal obligations.

We are forced to observe warranty periods. Which storage periods must be adhered to cannot be determined across the board, but must be determined for the contracts concluded and contracting parties on a case-by-case basis.

8.4 Data processing during the booking process: possibility of objection and removal
As a user, you generally have the option of canceling your registration or having your data changed at any time. However, if the data is used to fulfill a contract or to carry out pre-contractual measures, early deletion of the data is only possible unless contractual or legal obligations prevent deletion.

If you want us to change something about your data or delete your data, please contact us: ObscureMyEmail
9. Email contact/contact form
9.1 Email contact: Description and scope of data processing
Users of our website can contact us via the provided email address blublub. If you contact us by email, you will provide us with your email address. At the time the message is sent, the following data is also stored: IP address, date and time.

In this context, the data will not be passed on to third parties. The data is used exclusively for processing the conversation.

9.2 Email contact: Legal basis for data processing
The legal basis for the processing of data transmitted in the course of sending an email is Art. 6 Para. 1 lit. f GDPR. If the email contact is aimed at concluding a contract, the additional legal basis for the processing is Art. 6 Para. 1 lit. b GDPR.

9.3 Email contact: Purpose of data processing
If you contact us via email, this also represents the necessary legitimate interest in processing the data.
The other personal data processed during the sending process serves to prevent misuse of the contact form and to ensure the security of our information technology systems.

9.4 Email contact: Duration of storage
The data will be deleted as soon as it is no longer required to achieve the purpose for which it was collected. For personal data sent by email, this is the case when the respective conversation with the user has ended. The conversation ends when it can be seen from the circumstances that the matter in question has been finally clarified.

9.5 E-mail contact: possibility of objection and removal
The user has the option to revoke their consent to the processing of personal data at any time. You can contact us by email to object to the storage of your personal data at any time. In such a case, the conversation cannot continue. In this case, all personal data that was stored in the course of contacting you will be deleted.
10. Transfer of personal data
We do not pass on your data to third parties. Salty Cosmos does not rent, sell or exchange personal information. However, to the extent permitted, we work with external service providers so-called contract data processors as part of our business activities. All contract data processors only receive personal data to the extent and duration necessary to provide the service. These are the following service providers commissioned by us:

  1. Company account: Receives the details of the person making the deposit when making a deposit
  2. Bexio accounting program: The following data is passed on to Bexio as part of invoicing: last name, first name, address, booked program, email address, telephone
  3. Business partners: If you work with a guest guide, you will be informed of the number of participants before the program begins.
  4. Authorities, official bodies or courts: If we are requested to do so by courts or authorities and are legally obliged to do so, we will disclose your personal data to these or other third parties.
  5. Group email: In the preparation phase of multi-day programs, we work with group emails. You will be asked during the booking process if you would like to receive group emails and participate in the conversation. A new group is opened before each program. Only participants in the respective program are invited to take part. If you agree to be included in the respective group email, you are responsible for what data you disclose in this group conversation. If you do not participate in the content but would like to read the information exchanged in the group, the others will see your email address and your name.
11. Integration of third-party offers
11.1 Services and data provided by third parties

11.1.1 OpenStreetMap
We use the OpenStreetMap Foundation map service via an API. The purpose of the OpenStreetMap project and OSMF is to make open geographic data such as street maps available to everyone. The website, API servers, databases and support services servers are currently located in the United Kingdom and the Netherlands. If you use the card, records of that use will be created. We have no influence on this data transfer.

OpenStreetMap collects information about your browser or application and your interaction with our website, including (a) IP address, (b) browser and device type, (c) operating system, (d) referring website, (e) date and time Page views and (f) the pages accessed on our websites.
These records are used or may be used in the following ways:

  • to support the operation of the services from a technical, security and planning perspective.
  • as anonymized, aggregated data for research and other purposes. Such data may be publicly offered via https://planet.openstreetmap.org or other channels and used by third parties.
  • to improve the OpenStreetMap dataset. For example, by analyzing Nominatim requests for missing addresses and postal codes and making this data available to the OSM community.

The data collected on the systems will be accessible to system administrators and relevant OSMF working groups, such as the Data Working Group. No personal data or information linked to an individual will be passed on to third parties unless required by law.

The IP addresses stored by Piwik are truncated to two bytes and detailed usage information is retained for 180 days. It is not possible to access IP addresses or their associated protocols.
For further information, please refer to OpenStreetMap's privacy policy:
https://osmfoundation.org/wiki/Privacy_Policy

11.1.2 Google Web fonts
On our website we use Google Fonts from Google Inc. to display fonts in a uniform and visually attractive manner.

These fonts are integrated locally on our server in accordance with GDPR. There is therefore no data transfer to Google.

11.1.3 Google Sheets
We use Google Sheets to create individual packing lists for the different programs. We have set the default settings so that only required material is transferred to this list, but no names or other information that would allow conclusions to be drawn about people. You can find more information about Google Sheets at: https://support.google.com/docs/answer/10381817?hl=de

11.1.4 Swisscom telephony
Salty Cosmos uses the Swisscom network. When you call us, Swisscom records the connection and usage data (e.g. number dialed, duration of the call or data volume used). The data is stored for 6 months. This is for the purpose of being able to comply with statutory information obligations upon corresponding official requests. More information can be found here:
https://www.swisscom.ch/de/privatkunden/rechts/datenschutz.html?campID=SC_datenschutz

11.1.5 Signal
In programs that last longer than 2 days, we use the Signal messaging service to simplify communication with each other within the group. It is up to you whether you want to use Signal. Signal contains no advertising, no affiliate marketing and no tracking. You can find out more about data protection at Signal here: https://signal.org/legal/

11.2 Social Media
Salty Cosmos is on Instagram (https://www.instagram.com/salty_cosmos/). There is no connection between this website and our Instagram account.
12. Your rights: information, correction, deletion
Any person can request information from Salty Cosmos GmbH about whether and how data about them is processed. You can also request that your personal data be corrected, restricted in processing or deleted in the event of errors. With regard to the processing of your data, you also have the right to revoke your consent to the processing of personal data and to request that the personal data be released in a common, readable format

We are happy to accept your questions and requests. Please contact us by letter including a copy of an official ID at: Salty Cosmos GmbH, Berchtoldstrasse 60, 3012 Bern, Switzerland

If you believe that the processing of your personal data violates applicable data protection laws, you can lodge a complaint with the relevant data protection supervisory authority. The responsible data protection authority in Switzerland is the Federal Data Protection and Information Commissioner (http://www.edoeb.admin.ch).
13. Can this privacy policy be changed?
We can adapt this data protection declaration at any time. The version published on this website is the current version.


Last updated: August 25th, 2024

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